The Sub-tracts & Depth tool is another cornerstone of the Tracts software. Being able to build your own relational grid and apply it to your flowchart is invaluable in determining ownership over multiple severances.
When building your "map" inside of the flowchart, it is helpful to add the shape of the severance to emulate what the actual map would look like. This makes for an easier reference point when looking at both your own GIS map and our own tool.
When creating the shapes, not everyone realizes that you can create shapes that don't have 90-degree angles. To accomplish this, there is a smaller-sized red dot in the middle of the lines making up the shape. Select the smaller-sized dots then drag and snap them to a line inside of the grid.
Label each severance as clearly and concisely as possible. If the name is short, you are able to see the entirety of it in the list of sub-tracts on the top left of your screen. If not, you will need to hover over the area to see the full name.
When running title you may encounter the merging or divisions of different pieces of land when working on a single area. You may also encounter transactions that only pertain to certain depths. Tracts has a unique Sub-tracts & Depths Tool that can make these encounters easy to navigate and calculate. These calculations and ownership are shown across Tracts in the flowchart, reports, and runsheets.
Accessing the Sub-tracts & Depth Tool
Open Sub-tracts & Depth tool in sidebar.
Right-click the interface to switch between the grid and chart views quickly.
Inside the Sub-tracts & Depth Tool
Select from the drop-down menu what type of sub-tract, dept, or mineral depth to create.
Double-click on the grid page to create a new sub-tract.
When you create a new sub-tract, a notecard will appear to label the name, acreage, and legal description. A list of created sub-tracts is shown on the left-hand side of the screen.
Delete the sub-tract by double-clicking the trash can icon.
Create polygons inside of the grid by dragging the corners of the sub-tract. Drag the center of the line and snap it to the nearest gridline to create shapes without 90-degree angles.
Click through sub-tracts slowly to see the different overlaps of what sub-tracts that area is a part of. Not too quickly or you'll create a new sub-tract on accident.
Polygons can overlap. To create intersections select the drop-down list and choose the "Intersects".
The Remainder tool is useful when working with many severances in one area. With this part of the tool activated you are able to see what sections created have intersections of shapes or are remainders and not included in anything else. Easily right-click these highlighted sections to add them as a new severance.
Right-click the remaining area of an intersection to create a new sub-tract.
Enter the labeling information for the new sub-tract.
The zoom extent feature along the top will center the grid for you.
Depths and minerals are treated the same way as sub-tracts. All of the steps above apply. From the drop-down menu select "Depths" or "Minerals" to start working in those sandboxes.
Adding a Sub-tract to the Digital Notecard
Select the Sub-tracts & Depths Tool inside of the notecard.
Add a new sub-tract by selecting the turquoise plus button.
Select which sub-tract is assigned in the notecard from the ones you have created in the tool.
Now only interests conveyed for this specific sub-tract will calculate in the flowchart. You can see the flowchart immediately change to convey this information.
If you have a notecard that has multiple transactions in one instrument, you can assign a different severance to each transaction. If you assign a severance to the instrument before adding new transactions, that severance will NOT carry over to the other transactions.